Preside at all executive board meetings and meetings of the membership
Your executive board should be meeting AT LEAST once per month, and definitely before each general business meeting of the chapter (GBM).
Executive Board Meetings
Should be used in preparation for GBMs. Prepare an outline/agenda/plan for what your GBM is going to cover
As president, you should go into your e-board meeting with an idea of what you would like the e-board to cover/discuss - i.e., make an outline/agenda/plan for the e-board meeting
If there is an idea for something that you want to present to the chapter, you should be using your e-board meetings to work out the details/specifics before it is presented in your GBM. The more informed you are about something, the more you can inform your members, and the more that they will want to support your idea.
Meetings of the membership (General Business Meetings or GBMs)
Update your membership as far as what is going on business-wise (treasury, upcoming events, fundraisers, etc.)
Activities/events/guest speakers - see Meeting Ideas heading
Exercise supervision over the affairs of the organization
Essentially - the buck stops with you. Anything that your chapter is involved in, you should be monitoring progress on and making sure is completed in a professional and exceptional manner.
This includes supervising other members of your executive board and ensuring that each of your elected officers is being held accountable for performing their duties. It oftentimes works best to make this a collective effort by the executive board; if everyone is familiar with what everyone else is supposed to be doing and is encouraging each other to follow through on and achieve their goals, then responsibility and accountability shouldn’t be a huge issue. However, if an e-board member is not fulfilling their required duties, it is important that the president address that with them and take the appropriate steps necessary to rectify the situation.
Maintain correspondence with faculty advisor
The president of the organization should be the main correspondent with the chapter’s faculty advisor. Keeping an open and professional relationship with your advisor can be extremely beneficial to your chapter, so make sure that you’re using them to your advantage! Faculty advisors can be a wealth of knowledge and an extremely valuable resource to the development of your chapter.
Serve as representative to other on campus organizations
Any correspondence with university officials regarding official chapter business should be overseen by the president.
Collegiate NAfME chapters should attempt to maintain an open and visible presence on their university campuses by working with other organizations to further the goals of music education. Chapter presidents should be the representatives from the chapter to develop these relationships.
Effectively train your president-elect
Your president-elect is the future of your chapter. Make sure that you are taking the time to leave your organization in competent hands!
As much as possible, allow them to participate in whatever duties you are performing as president (correspondence, event planning, etc.) so that they get an idea of what they will be doing in their term.
Chapter of Excellence Recognition
The Chapter of Excellence Recognition was developed to encourage chapters to plan and execute successful chapter Music Programs, Professional Development Projects, Recruitment Techniques, and Service Projects. Recognition of excellent projects is conferred annually and is based on activities completed by the chapter between January 1 and December 31st of the year prior. Chapters submit a description and a Chapter of Excellence Application for each chapter activity to be considered. A committee made up of sitting NAfME Collegiate National and Divisional chairs will select the Chapter of Excellence entries to be recognized. Application deadlines for the 2019-2020 school year are yet to be released.
Chapter of Excellence Categories:
Advocacy – We encourage all chapters to present a project promoting the importance of music education for all, or to assist in an advocacy effort taking place in their community. Examples of projects can include “Beyond the Bubbles” videos and student-led advocacy training sessions.
Music Program (A music performance organized and/or presented by the chapter)
Professional Development (A project organized and/or presented by the chapter to further the professional development of its members)
Recruitment Technique (Successful technique to recruit students to join the chapter)
Service (A project organized and carried out by the chapter to benefit music education at large or music or music education programs in the community)
Criteria for Chapter of Excellence Selection:
Chapter Participation, Commitment, Creativity, Impact, Organization, Uniqueness, and Visibility.
Annually, three Chapter of Excellence activities can be selected for recognition in each of the four categories (twelve total). Each selected activity will receive a plaque from NAfME and will be recognized in an issue of Teaching Music or Music Educators Journal. Additionally, the selection committee has the option to name up to three Chapter of Excellence honorable mentions for exceptional activities.
Professional Achievement Award
The purpose of the Professional Achievement Award is to recognize individual Collegiate members for their commitment and dedication to NAfME and music education. This recognition is given to Collegiate members who have served their chapters in an exemplary manner. All Collegiate members who meet the following criteria are eligible to receive this distinction.
Criteria: (all requirements apply)
Student must be currently enrolled in an active NAfME Collegiate chapter.
Student must also have been a Collegiate member of NAfME in the school year prior to the current one.
Student must possess an overall minimum grade point average of 3.0 (on a 4.0 scale) or equivalent during the year of the application.
Student must verify participation and involvement in chapter activities.
Application deadlines for the 2019-2020 school year are yet to be released.